Teammate Celebrations
Here at Sourcegraph, we like to celebrate our Teammates’ work & life events. Below are sample milestones that we encourage our Managers to celebrate:
- birthdays
- work anniversaries
- promotions
- new babies
- other life events
The People team is currently revamping our swag and gifting policies and will announce updates soon. In the meantime, please follow the below guidance
Celebrating a birthday:
Be considerate of all teammates and acknowledge that not everybody likes to be in the spotlight on their birthdays. Managers should check their employee’s BambooHR profile for their birthday and ask them personally if they’d like to celebrate it at work beforehand. With their permission, people managers will post about the occasion in a Team Slack (or directly via dm) and offer a gift.
- The manager posts about the occasion in the team channel or 1:1
- Team post suggestions:
- Announce the occasion: “A huge #thanks and happy birthday to [name] on their [#] year anniversary at Sourcegraph! Please treat yourself to a $50 gift and celebrate yourself!”
- Highlight the teammates’ key contributions and impact they’ve made
- TIP: You can pre-schedule your Slack messages to send on the correct dates
- The manager sends a gift within the birthday gift amount policy. Alternatively, you can let your teammate know that they can treat themselves and submit a reimbursement for up to $50 USD.
Sourcegraph encourages teammates to take a day of vacation on their special day in alignment with our Paid Time Off Policy. If a Teammate’s celebration happens to fall over a weekend, please be sure to take an alternate day such as the Friday prior or the Monday after.
To view and add the BambooHR “Birthdays” calendar to your Google Calendar, please use this link and perform the following steps:
- Open your Google Calendar Settings
- Click Add calendar
- Click From URL
- Paste link in URL of calendar box
- Click Add calendar.
Birthday gift budget
Birthday gifts should not exceed $50 USD per teammate and per year. It is also advisable to spend the same amount for each person on your team when getting a gift for them to create fairness within the group.
Celebrating a work anniversary:
We love celebrating work anniversaries! Each manager is responsible for celebrating their teammates’ yearly milestones and sending a gift according to the gift amount policy detailed below. Managers can easily access all teammate anniversaries by checking their Bamboo HR homepage.
Best practices for celebrating a work anniversary
- The manager posts a written or video message in the
#thanks
channel - Post suggestions:
- Announce the occasion: “A huge #thanks and congrats to [name] on their [#] year anniversary at Sourcegraph!”
- Highlight the teammates’ key contributions and impact they’ve made
- TIP: You can pre-schedule your Slack messages to send on the correct dates!
- The manager sends a gift within the anniversary gift amount policy. Alternatively, you can let your teammate know that they can treat themselves and submit a reimbursement for up to $XX USD.
Anniversary gift budget
Anniversary gifts should not exceed the following amounts per teammate and per year:
- Year 1: $50 USD
- Year 2: $75 USD
- Year 3: $100 USD
- Year 4: $200 USD
- Year 5+: $250 USD
Celebrating a promotion:
COMING SOON
Life milestones
Other personal milestones such as marriage, baby announcement, and so forth, can be celebrated at the discretion of teammates. Sourcegraph does not have a budget for celebrating these milestones as they are not experienced by every person on a regular cadence. However, teammates are still welcome to celebrate these milestones if they choose!
How to send a gift
Loop & Tie
Our recommended gifting platform is Loop & Tie. Loop & Tie offers curated collections of gifts organized by price and shipping location (US and International).
Managers must have a Loop & Tie account to send a gift. To create a Loop & Tie account, please reach out to the People team in #ask-people-team
slack channel and a current Loop & Tie admin (Kemper or Fabiana) will invite you to create an account.
Once you have an account, here is how to send a Loop & Tie gift.
Managers are expected to add their own credits to their Loop & Tie account using a credit card that is associated with their team’s budget. When you’re placing an order, you will see under ‘Your Payment Method,’ an option to select ‘Add Payment Method.’ This will prompt you to enter your credit card information like any other online checkout.
Loop & Tie FAQS:
- Q: Will the recipient see the gift price? A: Your Loop & Tie recipient never sees the gift budget you selected. They just see the items available to them in the collection you selected!
- Q: Can I change or add products to the collections? A: We are not able to facilitate changes/additions at this time.
Other gift ideas
If you don’t want to use Loop & Tie, here are some other gift ideas!
- Gift a meal! Send your teammate a giftcard for a local food delivery service in their area (International)
- Virgin Experience Gifts: For the adventurers (US)
- AirBnb Gift Cards: For the travelers (Redeemable only by individuals in the US with a US payment method. Do not use US payment method for purchasing for Non-US based teammates)
- Dylan’s Candy Bar: For those with a sweet tooth (International)
- La Colombe Coffee Trio: For the caffeine lover (International)
- Farmgirl Flowers: For those who like to stop and smell the roses (US)
- Goldbelly Gift Card: For the foodies (US)
Branded swag
Custom internal requests:
- There are times that teammates will want to order custom Sourcegraph swag for other occasions, such as a team trip or team accomplishment. Read about Ordering additional swag. If you have any questions, please reach out to the People Team in #ask-people-team in Slack or people-ops@sourcegraph.com.
External requests:
- See how to send swag to people outside of Sourcegraph.
Sending gifts via mail
If you require a teammate’s address to send a gift, please ask the teammate directly if they are comfortable sharing their address for gift purposes. (While People Ops and managers do have access to address information, it is considered confidential and just as with other information of sensitive nature, we are unable to share it as with others).
Happy celebrating!
For any additional questions, feel free to reach out to people-ops@sourcegraph.com or the #ask-people-team channel in Slack.